Graduate Research and Creative Works Showcase

The Graduate Research and Creative Works Showcase is an annual exhibition of the diverse work of SF State’s innovative and talented graduate students. Student presentations are via poster displays that depict the purpose, design, methods, and results of their research or creative project. This event is an excellent opportunity to share your work with the broader academic community, win prizes, and build your resume or curriculum vitae.

The 2023 Graduate Research and Creative Works Showcase will be held in-person on Wednesday, April 12 from 2:00 PM – 5:00 PM at the Mashouf Wellness Center.

REGISTRATION DEADLINE

Participants should complete the registration form by Wednesday, April 5, 2023 at 11:59 PM.

EVENT SCHEDULE

• 1:00 PM – 1:45 PM: PARTICIPANT CHECK-IN
  • Participants check-in and set up their displays at the Mashouf Wellness Center. If you cannot make it during the check-in and set up time, you will still be able to check in and set up immediately before the event.  Please note: If you are not able to make it to the showcase, please contact Sarah Nelson at sarahnelson@sfsu.edu to cancel your registration.  
     
  • Note: Tables, electrical outlets and poster placement will be available on a first-come, first-served basis.
     
• 2:00 PM – 4:00 PM: SHOWCASE VIEWING
  • The showcase will be open to the public for viewing between the hours of 2 to 4 PM. Participants are encouraged to invite friends, family, fellow students, and any faculty to this portion of the event. Any interested community members are welcome to attend.
     
• 4:00 PM – 5:00 PM: PARTICIPANT RECEPTION & PRIZE DRAWING
  • Participants and their faculty mentors are welcome to join us for a reception with appetizers following the showcase. There will be a prize drawing only for showcase registrants. Participants must be present to win.

• 5:00 PM – 5:30 PM: PARTICIPANT CHECK-OUT
  • Before departing the showcase, all participants will need to collect their displays and return their poster board and easel to the check-in table. Graduate Studies is not responsible for items left behind in the Mashouf Wellness Center after the showcase. Posters and poster boards left in Mashouf Wellness Center will be disposed.
     
  • Participants that cannot stay for the reception must complete checkout before leaving the event.

POSTERBOARDS, PRINTING, AND EQUIPMENT
 

EQUIPMENT

• We will provide display materials (poster board and easel). The size of the poster boards is 36 x 48 inches and they are only used to mount your poster. Clear pushpins will be available to attach your display to the poster board. No adhesive of any kind (glue or tape) is allowed on Graduate Studies poster boards! If your display requires additional equipment, you will need to secure that equipment through your department (or faculty mentor).
   
• Remember: Tables, electrical outlets, and poster placement will be available on a first-come, first-served basis.

POSTER BOARDS & POSTER PRINTING

• The size of the poster boards provided by Graduate Studies is 36 (length) x 48 (width) inches. These poster boards are provided for mounting your poster for display. Students purchasing their own poster boards or printing posters are suggested to meet the same 36 x 48 inches dimensions. Limited departments help students with formatting and printing presentation posters. If your department does not provide these services, the Ctrl+P Digital Print Shop may be of service to you. To review their pricing, visit this link: https://ucorp.sfsu.edu/ctrlp.
   

The Ctrl+P Digital Print Shop is located in Cesar Chavez Student Center on the second floor in Room 110 and offers printing services for SF State students. You are not limited to using services at SFSU; please feel free to use outside services like FedEx or Office Max.

ATTENDEES

SHOWCASE VIEWING: 2:00 PM – 4:00 PM

• The showcase will be open to the public for viewing between the hours of 2 to 4 PM. Participants are encouraged to invite friends, family, fellow students, and any faculty to this portion of the event. Any interested community members are welcome to attend.

FREQUENTLY ASKED QUESTIONS

Q: WHO SHOULD I CONTACT IF I HAVE AN ADA ACCOMMODATION REQUEST?

Please email the Disability Programs and Resource Center (DPRC) for accommodations: dprc@sfsu.edu.

Q: HOW SHOULD I PRESENT IF MY PROJECT IS A PERFORMANCE OR CREATIVE WORK?

If your project is a creative work (such as a musical piece, visual art, performance, etc.) you could have a recorded excerpt of your creative work for attendees to listen to or view using your own personal device. Remember: Tables, electrical outlets, and poster placement will be available on a first-come, first-served basis. San Francisco State University is not responsible for providing technical assistance. Students are responsible for their personal belongings.

Q: DOES MY RESEARCH OR CREATIVE WORK PROJECT NEED TO BE COMPLETE IN ORDER TO PARTICIPATE?

When outlining or discussing your project, simply explain how far your project has developed and what implications you've seen thus far. Your project should encompass the following:

1. Motivation for your project
2. Problem statement
3. Your approach to the problem
4. Results
5. Implications of project findings

In approaching the "results" and "project implications" topic areas, you do not need to have completed project results to present at the Showcase.

Q: DOES MY PROJECT NEED TO BE APPROVED BY IRB?

Yes. In order to participate in the Research and Creative Works Showcase, your project must be approved or exempt by the Office of Research and Sponsored Programs- Human and Animal Protection (HAP).

When research involves human or animal subjects, approval of the Institutional Review Board (IRB) or University Animal Care and Use Committee (UACUC) is required. Visit the Office of Research and Sponsored Programs - Human and Animal Protections website for more information.